Productivity Update 1

Well, so much for my grand resolution yesterday – I got caught up doing my taxes and went to bed late. And lay in bed thinking about what I achieved, so at least I can remember them now:

  1. I wrote the email about the new opportunity
  2. I finished the client report and packed it up to post
  3. I got stuck into calculating my taxes when I realised it wasn’t just a question of firing up the accounting software and running a report

So I didn’t finish the assignment, but that’s OK.

Today I managed to:

  1. Finish working out my taxes and made it reconcile (woohoo!)
  2. write some overdue emails to clients
  3. sorted out what I need to do in the State Library and Lands Office tomorrow
  4. reorganised my Genealogy notes on Ireland, so I can find what I’m looking for!

And I took the vacuum cleaner in for a service. So I feel very virtuous. Again, I didn’t do the assignment, but the tax is more important – a High Priority Task.¬†Prioritising is important, but it’s also important to make time for the not-so-high priority items, otherwise they’ll never get done!

The Irish notes wasn’t on the list but I’m going away for an Irish long weekend, the annual Shamrock in the Bush at Galong, so it was proactive.

Productivity aid

Have you even got to the end of the day and wondered where all the time went? I often do; I think of all the things I haven’t done and feel bad that I haven’t achieved anything. Yet I don’t seem to count up all the things that I have achieved.

It’s important to realise what still needs to be done and to plan for it, and if you do this at the end of the day you can take the rest of the night off. It’s also important to congratulate yourself for what you have done. It’s much better to have a satisfied feeling that comes from achievement than a disappointed feeling that comes from concentrating on the negative. Look at what’s in the glass, not what isn’t!

I have recognised this for some time and I try to do this at the end of every day, usually when I’m in bed trying to get to sleep. I think it helps me get to sleep but I usually forget, and I lie awake thinking about what I didn’t do and what I have to do tomorrow.

I’m going to try to formalise the process and bring it forward so that it’s all done and sorted before I go to bed. I’m going to put my list in writing, on this blog, every night, so everyone can see it. Theory suggests that making your achievements, and your goals, public makes you feel more accountable, and more likely to make them happen. Let’s see if that’s true.

From tonight, I’m going to list the 3 best things I achieved today, and the 3 things I expect to achieve tomorrow. I’m going to limit the number at 3 so it doesn’t seem too daunting. When I lie in bed trying to think of 3 things I achieved I nearly always manage it, but if I try for 5 it’s demoralising when I can’t. Demoralising is not the effect I am going for, so I’ll stick to 3, although if I can get to 5 that’s a bonus!

My 3 goals for today are:

  1. answer an email about an opportunity
  2. finish my ProGen assignment 15
  3. finish a client report and get it ready for posting

Not really Sunday-kind of activities, but I took yesterday off and spent it in the garden in the sun, where I achieved:

  1. repotting of 2 or 3 overgrown bromeliads
  2. cleaning up and reorganising the bromeliad arrangement against the front of the house
  3. moved 5 or 6 plants to better positions around the garden and in the house

And last night I did some work:

  1. sent in my ProGen assignment 14
  2. started on assignment 15
  3. (one more……) I can’t think of another one

You see, it’s best to do this on the day, while it’s still fresh in your mind. If you leave it until the next day and you can’t remember all the things you did you get demoralised again.

Oh, I know:

3.  Filed my Riley Research Plan in my Riley Research folder and considered future possibilities

OK, it’s not much, but I feel better having found a 3rd one.

So that’s the plan, and I invite you to join me. I already feel better about myself!

See what a difference it makes to your life!